A system for accurate time attendance management is extremely critical for a company’s growth and success. Since employees are often the biggest expense of an organization, companies place a lot of emphasis on making sure they are getting the most for their investment and want to ensure that their employees are regularly attending work and dedicating an appropriate amount of time to their jobs. Automated time and attendance systems help to ensure proper utilization of human resource capital as well as promote efficiency in the workplace, without having the risk and hassles that outdated, manual processes present. As this is such an important and vital tool to an organization, buying the right system is extremely important, and we want to help make that decision easier by sharing information about some of the top time and attendance systems on the market.
Read on to learn more about SwipeClock.
SwipeClock is an online-based time tracking system, mainly for small and mid-sized businesses, and was designed with “every day people in mind”. Since everything is based online, there is no software to buy, install or upgrade, and companies can save a lot of money on their investment from this feature alone. With this automated time and attendance system, businesses can get up and running immediately utilizing “plug and play” hardware. And they’re not kidding about that claim. All a company has to do is simply plug a timeclock into the organization’s network and a power source and the system is ready to go. Once in place, data collection is easy with their various methods that include swipe cards, biometric readers, PIN numbers, and PC-based time clocks. Besides all of the time tracking features that SwipeClock offers, they also have a great report-creating tool and other features that can greatly reduce the time that many payroll, accounting, and human resources personnel dedicate to calculating, collecting and processing data.
When an order is placed for the time tracking solutions offered by SwipeClock, they usually activate the account within 24 hours and ship the pre-programed clocks soon after. This great service allows companies to get up and running with their time tracking programs and leaves out all of the hassle of installation, programming and implementing the new system.
Who Should Use This Product
This software is best suited for small to mid-sized companies, though the SwipeClock website says that it supports large businesses as well. Those who find this software to be most helpful to their overall work load are payroll and accounting departments, although there are many managers in human resources who can find value in the information that it provides as well.
Time Management Features
The SwipeClock system is extremely easy to use – from its plug-and-go installation to its time and data collection system. Employees can punch in and out at the office through a number of different methods, like by swiping their personal electronic time card, entering a personalized PIN number, having their finger scanned for personal identification, or by entering their information online. The punch clock can even be customized to request an employee’s job code, department number, or total tips or sales for the day be entered into the system for further verification. Every night the system begins gathering and compiling all of the information from the day and all of that information is immediately available to managers throughout the company and in payroll and accounting to use for paycheck creation and logs.
There is also a feature on this system that alerts managers if an employee does not clock in or out on a day they are scheduled to work. If an employee misses a punch, his or her name will appear highlighted in red on the online employee list, along with the number of punches missing. This information will not be missed if managers choose to enroll in SwipeCard’s free daily email that gives a report of all activity from the previous day.
Report generation is one of the most important features for a time tracking system, as it helps managers and administrators better understand employee habits and patterns as well as to make sure that all employees are coming in and working the hours that the are assigned to. SwipeClock offers a number of reports that come standard with the program, but they can all be altered or customized to best fit a company’s needs. Customization is a great feature to have as no two companies are alike and may have very different needs when it comes to compiling and collecting data. These standard features include summaries of daily, monthly, or yearly activities, detailed reports about specific departments or employees, a daily email report that can be sent to all managers or department heads, and labor code reports.
There is no tool available for compliance or tax calculation with the SwipeCard system. Some companies may find this to be a drawback to the software, but if there is already another system in place that has these features built in, like payroll or accounting software, SwipeClock can likely integrate with this other software and use those compliance features to reduce risk of breaking laws or going against union policies.
In the event of a power outage, SwipeClock’s punch clocks have a special built-in lithium battery that will store all of the punches until the power comes back on, so companies will not have to worry about losing their data. Employee data can also be imported in bulk, by simply logging on to the SwipeClock data base and importing an Excel file with all of the desired information on it.
Since everything is based on the web with this system, employees, supervisors and managers all have access to the information that is stored on the data base through their own personal login codes. Certain information, like salaries or number of punch ins and outs, can be restricted from being viewed or edited through filtering according to office location, employee code, or department.