Choosing the right HR software to help organize and manage tasks concerning human resources, payroll, benefits, and more is incredibly important to maintain your best practices in the workplace. In order to help you achieve that, we have analyzed and reviewed today’s most popular HR software products so you can determine which best meets your needs and can help you increase your efficiency at work..
Read on to learn more about PDS Software’s Vista HRMS.
Vista HRMS is a browser-based software system that incorporates tools for human resources, payroll and benefits administration that are able to be configured to reflect a business’ practices to any company based in America or Canada. Within its divisions like Payroll, Human Resources, Recruiting, Benefits Administration, and Self-Service, Vista HRMS certainly has a lot to offer. Vista Payroll is already processing payroll for hundreds of thousands of employees in the U.S. and Canada, so it is proven that it provides a secure and stable solution to many payroll processing needs. Covering all of the basics like application storage, the creation of detailed reports, payroll administration, and many other administrative tasks makes it extremely beneficial to nearly everyone in an organization. Taking a step beyond the extras, features like the e-Assistant and easyAsk allow for even more time-saving tools to be implemented by any small or large-sized businesses.
Who Should Use This Product
Professionals working in the human resources division of a company, or the payroll and benefits division would find this software particularly helpful. Vista HRMS also offers a “self-service” option which allows any employee or manager to log on and view information, so this software package brings benefits to everyone that is a part of the organization. This feature allows managers to choose which information to deploy access to for any employee at any time. Vista HRMS has a step-by-step approach to accessing employee or applicant information, making this software simple and easy to use.
The Payroll component of this software system is fully integrated with Vista Human Resources and Benefits, eliminating the need for entering and maintaining duplicate information. There is an optional Tax Filing component that interfaces to Ceridian Tax Filing (CTS) for automated filing, making it easy to stay up to date with the constantly changing tax laws. The software also allows administrators to perform multiple state taxing, as well as federal, state and local tax deductions. The system is coupled with a complete, ongoing tax maintenance service for up-to-date taxing information. If a company’s payroll is outsourced by a third-party company, the optional Vista Payroll Interface can be implemented to integrate HR and Benefits to the vendor and eliminate dual input. This HRMS company focused its main tasks of calculating pay, creating paychecks or advices, producing payroll registers and preparing federal, state and local tax reports to ensure that its clients get the best use of its tools. Special attention is given to designing comprehensive functions to automate a company’s special requirements for manual checks, check reversal, relocation expenses, retroactive pay increases, wage attachments and labor charge overrides.
The Benefits component of Vista HRMS is a complete, in-house benefits management program that simplifies administration tasks, from plan enrollment determination to benefits statements. Vista allows for the maintenance of detailed information on an unlimited number of benefit plans and coverage levels for each employee, and automates the processes involved in determining eligibility, calculating premiums and appropriate payroll deductions. Employees have the ability to access all benefits information from their own personal computer, as well as the system users to generate any necessary reports required by the company, benefits carriers, federal or state governments. There are a number of key features within the benefits module that make using the Vista HRMS software easy and beneficial to any business.
Performance Review Features
Performance reviews are important not only for employees, but for management as well. Vista HRMS has helpful tools in place to organize all of the details needed for a performance review like pay grades, steps to promotion, progression from the last review, mass-updating capabilities, and more. Managers can use these tools to help gauge the productivity of an employee and create detailed reports that graphically show the statistics of the data that has been collected.
Application Tracking Features
Vista HRMS has the power to create and maintain an organized database of employees, applicants and positions, and the software includes some great tools specifically for the tracking of applications and resumes. With the “Applicant Management and Reporting” tools, hiring managers can gather applicant data right from their corporate website, where the Vista HRMS recruiting tool sets up a database to post open positions and collect applicant information. Any person that is interested in applying for an open position can fill in the data sheet, upload documents, and write statements about their professional experiences. All data can then be collected and stored in a stand-alone database where the recruiter can monitor, control and review the content.
The Applicant component of Vista HRMS gives HR departments complete command over the entire hiring process for each department in any of the company’s locations. The workflow and email capabilities within Vista HRMS allow hiring managers to send out applications and resumes of the best candidates to department managers who may be interested. All of this information can be analyzed and compiled into detailed reports.
Government Compliance Features
Staying up-to-date and informed about the latest government compliance rules and regulations is no easy task, and it is one that often challenges executives and managers of a company. Vista HRMS simplifies this process by providing extensive information on government compliance issues for the United States and Canada. Compliance reporting tools are available through this software and can address U.S. laws for EEO, OSHA, FMLA, ADA, IRCA, Vets-100, HIPAA and Canadian reports for laws like ROE and AERS.
Training/Learning Management Features
As a part of the human resources component, tools for tracking education, licenses, and pay history all can significantly contribute to organizing information regarding employee training and learning. Though there is no specific module for training and learning, the tools that are already in place would be sufficient for compiling and organizing this data on employees.
Time and Attendance Features
Companies won’t have to worry about collecting hundreds of time cards and time sheets every week. Vista HRMS has a separate time and attendance solution that integrates with the HR and Payroll tools to help generate checks and compile information for records. Its flow from employees to payroll makes it easy to create accurate records and leaves little room for errors in processing or inputting data.
More Vista HRMS Features
Vista HRMS’s browser capability allows employees to retrieve information through the company’s secured Self-Service portal, so they can find the answers to questions about vacation time, internal jobs, holiday observances, and more. Vista HRMS is completely configurable, so its Self-Service tool can be introduced to the organization in phases, as both the company and employees become comfortable with its use, helping to achieve cost savings and benefits. This software also comes with a workflow management module and includes an e-Assistant that helps to manage, schedule, and plan all workflows across an organization, so reports and documents are never kept tied up between recipients. The e-Assistant is also a server-side component of the base PDS Vista product, so it provides an array of services like task scheduling, system account, email directory management, and workflow processing, to extend Vista’s HR functionality. There is also a easyAsk, or query tool for managers, that users have access to through the Vista database. Here they can ask questions without technical assistance or training in “computer language”, and phrases in plain and simple English will be addressed by the tool that recognizes the request and answers automatically.