EmpXTrack Starter Edition
Choosing the right HR software to help organize and manage tasks concerning human resources, payroll, benefits, and more is incredibly important to maintain your best practices in the workplace. In order to help you achieve that, we have analyzed and reviewed today’s most popular HR software products so you can determine which best meets your needs and can help you increase your efficiency at work.
Read on to learn more about EmpXTrack Starter Edition.
EmpXtrack Starter Edition is a web-based software system suitable for the companies that want to improve their human resources management. Usually used by companies that are just starting to modernize their HR management systems, the starter kit provides a great set of “basics” that many other large-scale software systems provide. The company claims that many businesses can become virtually paperless by implementing this system, which would definitely save a lot of time and money. With automated functions like HR management, employee self-service and payroll features, this is a great way to start bringing HR management practices up to date.
Who Should Use This Product
This is perfect for companies of all sizes that are currently still using paper-based systems or managing their documents through Excel. Human resources management, the payroll team, and even employees will find this product useful, as the self-service features give access to employee files and data to more than just management. For the IT department, there are virtually no costs associated with the implementation of this software, so this sector of a business can also benefit from its SaaS technology.
Within the EmpXTrack Payroll section of the Starter Kit, there is a “revolutionary 5 Step Payroll Software” used to calculate employee salaries. The first step is the “Setup”, where managers can download a “monthly variables” excel sheet, make changes and upload it to their system. Next, managers can “Run” their calculations and make payments to all employees with just a click. The third step is to “Review” the calculated salaries and payments, make adjustments if needed and finalize salaries before distributing. The fourth step is to “Transfer” salaries to employees by printing and submitting salary transfer details to the company’s bank. EmpXtrack Starter Kit has the ability to handle multiple banks and can create transfer letters for each bank. Finally, the last step is to “Disburse” salaries to employees. Employees can choose to have their pay stubs printed and handed to them, emailed as a PDF, or they can view them on their page of the self-service module.
The system also supports many salary grades and has the ability to vary the salary head amounts for employees in same grade. It integrates closely with the self-service features and automatically takes into consideration all payment variables like leaves, absenteeism, loans, advances, overtime, incentives, bonus, hourly wages, contractor payments and more to make sure that employees and other contractors get compensated on time and accurately.
Benefits can be managed through the HRMS reporting features and beneficiary information can also be stored and accessed by employees through the self-service feature. However, like other, more involved software systems, there is no module dedicated specifically to monitoring and maintaining benefits for employees. Employees and managers have the capability to manage their benefits administration, but there is not much more to do beyond this function. The Starter Kit version software can be upgraded to their other software packages though, so if a company finds that they have “outgrown” the Starter Kit, they can always upgrade to another one of their packages that has special features specifically for benefits management.
Performance Review Features
Managers have the ability to monitor and keep track of performance incentives using monthly variable sheets in the Payroll module, so any information regarding a particular team or employee’s performance can be kept right along side of their payroll information. There is also a specific function called the “Employee Skill and Competency Records”, where managers can record and update employee skill sheet, find gaps in desired and existing employee skills and competencies, or even record appraisal scores and gradings for use in annual reviews.
Application Tracking Features
There is no specific module in the Starter Kit for managing and tracking applications for recruitment purposes, but EmpXTrack does have a method in place for quick data entry of employee information. In the “Employee Skill and Competency Records” section, HR managers can also create job descriptions and map these to competencies and skills presented to them by applicants or current workers. The easy interface allows managers to to enter employee data so HR executives can speed up data entry, whether for a new applicant or current employee.
Government Compliance Features
Government compliance is a big issue for many companies no matter how large or small their employee base is. While EmpXTrack does have some features in place for government compliance, they are mostly contained in the Payroll services feature. Managers will be relieved to know that important tax information and calculations can be done for areas throughout North America, India, Middle East, Africa and some regions in Asia, and their Payroll service also aides in creating forms and reports for legal and governmental compliance.
Training/Learning Management Features
With extensive employee record making capabilities, managers can track and monitor any training or extra classes that employees have gone through in relation to their position with the company. With this feature, they can integrate the information into the Payroll module and the HRMS module to make creating reports easier and annual reviews easier to assess.
Time and Attendance Features
EmpXtrack Payroll Software fully integrates with Leave and Attendance, so every employee’s information and pay schedule will be kept up-to-date. Managers can access time and attendance logs where they can approve or deny requests for time off and view attendance history while keeping an eye out for any patterns in days off or sick days.
In addition to the features highlighted above, EmpXTrack also has an “Employee Hierarchy/ Organization Chart” that is available for managers and employees to view. This feature shows the relationships of all workers in an organization through a graphical representation of the company’s hierarchy, with capabilities to input employee photos, names, information, and location. Leaders, managers, and employees can have access to information that will allow them to know each other by name, which will help to foster team spirit. Managers in different departments will find this feature helpful, as they can quickly visualize the organization and team members they may not interact with on a daily basis and have the employee related information needed for decision-making purposes.
This software system has a lot of great features for businesses that want to start implementing modern human resources management systems into their office and provides a lot of great tools to help increase efficiency. The SaaS technology also helps to reduce the amount of work and hassle put onto the IT team, and having the security of company-wide information stored with the host company itself is a great benefit. Though the Starter Kit includes a limited amount of modules and capabilities, EmpXTrack has a whole suite of software available so a company can upgrade with little problem to a more involved version of their software.