HRMS, HRIS, HR Software, human resources software
If there is one asset that a business can have that has the potential to benefit employees in an array of departments, it is human resources management systems, or human resources information systems. HRMS and HRIS are very popular today in many small, medium, and large sized organizations and continue to provide increased efficiency for staff in human resources, payroll, information technology, and nearly every employee of an organization. The adoption of the newest HRMS and HRIS software makes it easy for employees to complete their work much faster and eliminates the risk for error that commonly happens when information is calculated and documented manually. There are many versions of human resources software on the market with varying price points so there is a system out there for any business, regardless of size or industry.
HRMS and HRIS
Though the systems vary according to their technical installation and available modules, most HRMS/HRIS software encompass these tools:
- Scheduling/Work Time
- Appraisal performance
- Benefits Administration
- Recruiting/Applicant Tracking
- Training/Learning Management
- Performance Record
- Employee Self-Service
Benefits of HR Software
The benefits of implementing HR software into a business are widespread. For employees working in the human resources department, there are a number of tools that can be used to increase productivity and allow for more time to attend to the things that need the most attention. Tasks like inputting employee data and creating files are quite time consuming and take away from the attention that could be given to more important projects. Utilizing HR software will allow human resources staff to input the data only once, and can then automate any other forms or records that the same employee data needs to be filed to. With just a few clicks, an employee’s record can be fully up-to-date and completed without the HR staff person left to fill every form out manually.
Human Resources Benefits
A big improvement to the efficiency of human resources staff is the popular “self-service” module that comes with many of the HR software packages on the market. This allows employees and managers to view and manage records at their own convenience, cutting back on time needed to plan and hold meetings to discuss things like benefits, time off, salary, and more. Many HR software programs have the ability to store extensive information regarding employee benefits plans and eligibility, personal information, work schedules, and salary grades. With this information readily available, employees can log into their account, view their policies and records, and determine which programs would be best for them, without even having to step into their manager’s office. Aside from the convenience factor of having this information on hand at any hour or day, employees can also find the answers to their questions in no time and won’t have to wait for a manager’s schedule to open up for a meeting.
Another human resources task that is streamlined with the use of HR software is scheduling and requesting time off. Without a software package available for employees to log onto and managers to view, it takes time to arrange a meeting with a manager or ensure that a request through email has been received and documented. With HR software, employees can access their own personal account, request certain dates and time off or view schedules, and submit the request for their manager’s approval. The manager then gets a notification that there is a request that needs to be addressed and they can log in on their own account, view the request and approve or deny it.
Performance reviews are always a tense time for both employees and their managers. Employees want to make sure they have done their best work since their last review and managers want to make sure they have all of their employees’ updated information and a record of their accomplishments to date. With the tools available on many HR software packages, this task can be easily done with the software’s performance tracking abilities. Managers can easily keep a record of any accomplishments, setbacks, or progress being made by their staff and can also monitor any training they have gone through to date. When it comes to review time, managers can simply load all of their information into one document and create a detailed report to show and review with their employees.
Payroll is another department that can greatly benefit from HR software. Many HRMS or HRIS systems implement tools to help complete tasks in payroll management, like compiling time sheets and calculating pay rates, right into the package that already has all employee information stored. When left with paper time sheets and time cards, it is easy for even the best of payroll staff members to make an error in calculations or in data entry, potentially causing a lot of extra work and headaches for both the payroll department and the employees. Automating the process helps to streamline the data entry and ensure that all information is being properly calculated and updated. HR software that utilizes the payroll functions also allow for updates to local, state and federal tax laws and regulations. The system will update automatically, leaving no room for error on paychecks administered or on audits by the IRS.
Information Technology Benefits
Human resources software also has a link to the information technology department of an organization. The IT staff needs to be informed of all software programs that are being purchased and installed to a company’s network, and they often have to do the installing and updating themselves. Many of today’s HR software systems come in a variety of packages, from install-only hardware packages, software-as-a-service (SaaS) or cloud computing. As more and more systems move into the cloud, this helps to eliminate the hard work and time spent on installing, updating and maintaining important software like HRMS or HRIS. The IT staff now has the ease of spending only a few minutes to get a program up and running when all of the information is stored online and will not have to worry about malfunctioning disks or corrupt downloads.
No matter if you are an employee or a manager, HR software can be a huge asset to your company, and nearly everyone will see the benefits that it can bring to them. There are many options out on the market that offer a variety of tools and modules to meet nearly any price range, so it is worth putting a little bit of time into researching the provider that would be most helpful to your specific organization.